AI Automation Agency

We eliminate repetitive work with custom AI systems, so your team can focus on growth.

VR Collective Media identifies the highest-impact AI opportunities for your operations and implements them end to end — no internal engineering required.

Book a free 45-minute call Explore services

What we do

Services

End-to-end AI implementation, strategy, and creative production for businesses ready to move.

AI Automation & Workflow Builds

Custom AI-powered systems that replace busywork across operations, support, and sales.

End-to-end workflow automation
Integrations with your existing stack
Ongoing monitoring & refinement

Appointment-booking builds are backed by our 60-day guarantee →

Flagship Service

Pricing: Custom quote

Fixed-price proposal after your free discovery call.

Every build includes:

A free discovery call, then a one-page written scope with a fixed price
A baseline measurement of your current process before anything changes
The build, connected to the tools you already use, plus scripted testing before launch
Go-live, a 30-minute staff training and a one-page how-to guide
Monthly monitoring, tuning and an automated weekly report

Systems we build most often:

Instant lead response: missed callers get a text back within 60 seconds; web forms trigger an instant reply with your booking link
AI receptionist and booking: answers overflow, lunch and after-hours calls from answers you approve, books or requests the appointment, and transfers to your staff when needed
Follow-up and reactivation: reminders, no-show rebooking, review requests and texts to past customers
Back-office automation: intake forms into your CRM, quote and invoice drafts, inbox sorting, weekly reporting

Timeline: focused systems can go live in 14 days; larger builds take 2–4 weeks.

Pricing: a setup fee plus monthly care, quoted after your discovery call.

Not included: your software subscriptions and usage (call minutes, texts, AI usage), passed through at cost or capped in your monthly fee; new features after sign-off, which get their own written quote.

Handle private or other regulated data? We sign the required agreements, such as a BAA, and use only vendors that support them.

AI Consulting & Strategy

A clear roadmap for adopting AI where it actually moves the needle.

Opportunity audit
Tool selection
ROI roadmap

Typical range: $500 – $2,500 · one-time

Choose the depth you need:

Quick-Start Session — $500: a 90-minute working session and a 1–2 page action plan with your top 3 opportunities and recommended tools, delivered within 48 hours
Opportunity Audit — $1,500: 2 interviews with you and one key team member, a walkthrough of how you work today, and a written report with your top 5 opportunities ranked, tool picks with costs and a 90-day roadmap; includes a "results call"; 7–10 days
Audit + Team Workshop — $2,500: everything in the Audit, plus a 90-minute team workshop and a 30-day check-in call

Your fee is credited toward an automation build if you sign within 30 days.

AI Content & Creative Production

High-volume video, copy, and creative assets produced with AI at a fraction of the agency cost.

Video & copy at scale
Brand voice training
Rapid iteration

Typical range: $750 – $2,500 / month

Monthly plans:

Starter — $750/month: 8 short-form videos or 12 static posts, with captions; 1 revision round
Growth — $1,500/month: 12–16 videos plus 12 posts, with captions and hashtags, and a monthly content calendar; 2 revision rounds
Scale — $2,500/month: 20–30 pieces, including 3–5 ad variations to test, and a monthly performance review call; 2 revision rounds

Every plan starts with a one-time setup: a brand voice guide, your visual kit, three content pillars and a list of the claims you can and can't make. Each month's content is delivered to a shared folder with a posting schedule, in English, Spanish or both.

Not included: posting and replying to comments (available as an add-on), managing ad spend, and on-site filming.

AI Tool & Template Packages

Curated, done-for-you AI setups so your team is productive from day one.

Pre-built prompt libraries
Template workspaces
Team onboarding

Typical range: $500 – $2,000 · one-time

Packages:

Starter — $500: a 25-prompt library organized by role, 1 custom assistant loaded with your business information, and a 45-minute training; 1 week delivery
Team — $1,000: a ChatGPT Business or Claude Team workspace set up for you (seats not included), 3 custom assistants (ex. email replies, quotes or proposals, social captions), a 50-prompt library, a how-to guide and a recorded 60-minute training; 1–2 weeks delivery
Ops — $2,000: everything in Team, plus 2 connected apps (such as Google Drive or Microsoft 365), 2 light automations and 30 days of support by message; 2 weeks delivery

Every package is set up under your business's own accounts, with privacy and data settings configured, and includes a check-in call two weeks after training to make sure your team is using it.

Landing Page Creation

High-converting, fast-loading pages built to turn visitors into discovery calls.

Copy and design included
Mobile-first, speed-optimized
Built to match your brand

Typical range: $750 – $2,500 · one-time

Packages:

Essential — $750: a single page built on a proven layout, your copy polished, and a contact form or booking link; 1 revision round; delivery in 5 days
Custom — $1,500: custom design, full copywriting, a booking calendar or forms, and basic SEO, metadata and analytics; 2 revision rounds; delivery in 7 days
Premium — $2,500: multiple sections or pages, custom imagery, integrations (your form feeding your CRM and an automatic follow-up), and a Spanish version or a test variant; 2 revision rounds; delivery in 7–10 days

Not included: your domain, hosting or plan fees, and edits after launch. An optional care plan ($50 – $150/month based on chosen package) covers small edits and checks that your site stays online.

Ranges reflect build complexity. Every project gets a fixed, written quote before work begins.

Process

How it works

From first call to live system in four focused steps.

Discovery Call

We map your workflows and pinpoint where AI can save time or money.

Blueprint

You get a clear implementation plan with tools, timeline, and a fixed-price quote.

Build & Integrate

We configure the systems, automate the work, and tie them into your stack.

Handoff & Optimize

Your team runs it; we stay on call to refine and scale.

Our commitments

What we put in writing

No hype, no vague promises. Here's what every client gets before and after we build.

Free discovery call first

We map your workflows and find where time or money is leaking before you spend anything.

Fixed price, in writing

Your quote is locked before we build. No hourly billing, no surprise invoices.

Weekly numbers

Live systems come with a weekly report of what they handled, so results are measured, not assumed.

Flagship guarantee

60-day booking guarantee

For AI Automation & Workflow Builds that answer calls and book appointments: 5+ new booked appointments in your first 60 days, or your monthly fee is waived until we hit it.

About

Built for reliability

VR Collective Media was founded by Victor Rosario, a U.S. Navy veteran and former hospital corpsman with hands-on experience in clinical procedures and healthcare administration. That means projects run on time, communication is direct, and execution is disciplined — the opposite of flaky agency work.

We don't sell hype. We build systems that work, document them clearly, and train your team to own the result.

U.S. Navy

Hospital corpsman veteran

End to end

Build, integrate, handoff

Bilingual

English & Spanish

"My job is to make AI feel simple, reliable, and profitable for business owners who don't have time to become technologists."

Victor Rosario

Founder, VR Collective Media

FAQ

Common questions

Objections business owners have before booking a discovery call.